Founded in 1976, the club supports 35 teams ranging from Under 7 to Under 18 plus a thriving Soccer School for Under 5’s and 6’s.
With nearly 500 players, it’s one of the largest and most successful Clubs in the county of Hertfordshire.
#Located on the outskirts of Rickmansworth, England, Chorleywood Common YFC wanted to find a solution that would help them increase payment collection rates and move away from handling cash and cheque payments so to minimise the risk of money being misplaced. After implementing LoveAdmin they have become a ‘cashless’ Club, with all money paid online and fully accounted for through the transparent reporting provided by the system.
Prior to using LoveAdmin, the Club was using a number of disconnected systems to manage Members’ information, payment collections and communication including Excel, paper forms and a disparate email application they pasted email addresses into each time they needed to communicate with the Parents of the Players.
Managers were tasked with handing out Player registration forms, collecting fees and on occasion, relaying messages from the Club.
Forms and money were passed to the membership secretary who typed the information into a spreadsheet, cross-checked renewal forms with last year’s data and reconciled payments manually before banking the money.
With all the membership and payment information stored on the membership secretary’s computer, other Club Officials that needed access to the information had to request and wait for the latest copy of the membership list to be emailed to them.
The Club also organises an annual tournament. Administration of the tournament has traditionally been ‘paper-based’ with competing teams posting cheques and registration forms that require manual processing and acknowledgement.
They realised their current systems and processes could be improved with a more modern approach to their administration and sought a solution.
To improve the Club’s administration, they turned to LoveAdmin’s football club management software. The membership software takes administration off the touchline and brings it online.
Parents of new Players can register their Child via an online form that’s accessible via the Club’s website. As they register, the Player is added automatically to the database and a personalised automated ‘Welcome email’ is sent.
Parents of existing Players renewing can login to a secure account and take responsibility for updating membership information, thus removing the need for the membership secretary to cross-check forms with last year’s information.
Parents can pay conveniently online and as the money comes in, it is transferred electronically to the Club so there’s no risk of money being lost or being in the Managers rain-soaked pocket until the next Committee meeting. Payments are reconciled automatically and at a glance, Administrators can see who has and hasn’t paid. And because the membership software comes with a built-in group email tool, it’s very easy to filter on non-payers and send payment reminders.
The group email tool has also helped improved general communication as it’s connected to the membership database so sending targeted, personalised emails using the latest contact information is super easy.
With all membership and payment information stored centrally ‘in the cloud’, the Club can give access to the latest data to authorised Club Officials. Access to tools and information is limited to what the Official needs to see and do. And they don’t have to be sitting on their home computer to access the information – they can carry out their work on the go.
To help reduce the admin involved in running the tournament, the Club has taken advantage of the built-in event management system. They now accept registrations for the tournament online. As teams register, the system stores the information processes the payment and issues an acknowledgement of registration – all without human intervention. As the tournament approaches, entrants are kept up to date with further instructions via the group email tool.
Thanks to our football club management software, the club has been able to:
Get your FREE demo of the LoveAdmin gymnastics club management software today.
See how LoveAdmin transforms classes, courses, clubs and
membership organisations, enabling them to do what they do best.
Contact the LoveAdmin team Monday to Friday from 9am to 5.30pm GMT
Phone 0330 818 8536
Studio Four
The Boardwalk
Brighton Marina Village
Brighton
BN2 5ZB
Cookie | Duration | Description |
---|---|---|
__hssrc | session | This cookie is set by Hubspot whenever it changes the session cookie. The __hssrc cookie set to 1 indicates that the user has restarted the browser, and if the cookie does not exist, it is assumed to be a new session. |
_GRECAPTCHA | 5 months 27 days | This cookie is set by the Google recaptcha service to identify bots to protect the website against malicious spam attacks. |
cookielawinfo-checkbox-advertisement | 1 year | Set by the GDPR Cookie Consent plugin, this cookie is used to record the user consent for the cookies in the "Advertisement" category . |
cookielawinfo-checkbox-analytics | 11 months | This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Analytics". |
cookielawinfo-checkbox-functional | 11 months | The cookie is set by GDPR cookie consent to record the user consent for the cookies in the category "Functional". |
cookielawinfo-checkbox-necessary | 11 months | This cookie is set by GDPR Cookie Consent plugin. The cookies is used to store the user consent for the cookies in the category "Necessary". |
cookielawinfo-checkbox-others | 11 months | This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Other. |
cookielawinfo-checkbox-performance | 11 months | This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Performance". |
JSESSIONID | session | The JSESSIONID cookie is used by New Relic to store a session identifier so that New Relic can monitor session counts for an application. |
viewed_cookie_policy | 11 months | The cookie is set by the GDPR Cookie Consent plugin and is used to store whether or not user has consented to the use of cookies. It does not store any personal data. |
Cookie | Duration | Description |
---|---|---|
__cf_bm | 30 minutes | This cookie, set by Cloudflare, is used to support Cloudflare Bot Management. |
__hssc | 30 minutes | HubSpot sets this cookie to keep track of sessions and to determine if HubSpot should increment the session number and timestamps in the __hstc cookie. |
bcookie | 2 years | LinkedIn sets this cookie from LinkedIn share buttons and ad tags to recognize browser ID. |
bscookie | 2 years | LinkedIn sets this cookie to store performed actions on the website. |
lang | session | LinkedIn sets this cookie to remember a user's language setting. |
lidc | 1 day | LinkedIn sets the lidc cookie to facilitate data center selection. |
messagesUtk | 1 year 24 days | HubSpot sets this cookie to recognize visitors who chat via the chatflows tool. |
UserMatchHistory | 1 month | LinkedIn sets this cookie for LinkedIn Ads ID syncing. |
Cookie | Duration | Description |
---|---|---|
__hstc | 1 year 24 days | This is the main cookie set by Hubspot, for tracking visitors. It contains the domain, initial timestamp (first visit), last timestamp (last visit), current timestamp (this visit), and session number (increments for each subsequent session). |
_ga | 2 years | The _ga cookie, installed by Google Analytics, calculates visitor, session and campaign data and also keeps track of site usage for the site's analytics report. The cookie stores information anonymously and assigns a randomly generated number to recognize unique visitors. |
_ga_JPCCWDDJBH | 2 years | This cookie is installed by Google Analytics. |
_gat_UA-4104693-7 | 1 minute | A variation of the _gat cookie set by Google Analytics and Google Tag Manager to allow website owners to track visitor behaviour and measure site performance. The pattern element in the name contains the unique identity number of the account or website it relates to. |
_gcl_au | 3 months | Provided by Google Tag Manager to experiment advertisement efficiency of websites using their services. |
_gid | 1 day | Installed by Google Analytics, _gid cookie stores information on how visitors use a website, while also creating an analytics report of the website's performance. Some of the data that are collected include the number of visitors, their source, and the pages they visit anonymously. |
CONSENT | 2 years | YouTube sets this cookie via embedded youtube-videos and registers anonymous statistical data. |
hubspotutk | 1 year 24 days | HubSpot sets this cookie to keep track of the visitors to the website. This cookie is passed to HubSpot on form submission and used when deduplicating contacts. |
Cookie | Duration | Description |
---|---|---|
_fbp | 3 months | This cookie is set by Facebook to display advertisements when either on Facebook or on a digital platform powered by Facebook advertising, after visiting the website. |
fr | 3 months | Facebook sets this cookie to show relevant advertisements to users by tracking user behaviour across the web, on sites that have Facebook pixel or Facebook social plugin. |
test_cookie | 15 minutes | The test_cookie is set by doubleclick.net and is used to determine if the user's browser supports cookies. |
VISITOR_INFO1_LIVE | 5 months 27 days | A cookie set by YouTube to measure bandwidth that determines whether the user gets the new or old player interface. |
YSC | session | YSC cookie is set by Youtube and is used to track the views of embedded videos on Youtube pages. |
yt-remote-connected-devices | never | YouTube sets this cookie to store the video preferences of the user using embedded YouTube video. |
yt-remote-device-id | never | YouTube sets this cookie to store the video preferences of the user using embedded YouTube video. |
Cookie | Duration | Description |
---|---|---|
AnalyticsSyncHistory | 1 month | No description |
li_gc | 2 years | No description |