Garioch Gymnastics Club – “We love how easy it is”

Garioch Gymnastics Club is one of the most successful clubs in Scotland, with almost 900 members. It has been promoting healthy physical activity through gymnastics in Kintore, Scotland, for over 34 years, and the team works hard to make gymnastics accessible to all.

The gym is a non-profit Scottish Charitable Incorporated Organisation (SCIO), and provides a safe, quality gymnastics program for all levels – from beginners to international levels.

Initially based in Inverurie, Garioch Gymnastics Club quickly outgrew and expanded. It now offers gymnastics from a larger full-time facility.

Janine Robertson, Club Manager, explains: "We moved into our own facility just over two years ago and have expanded quite rapidly since. We have general classes from aged three months for both boys and a girls competitive section up to International standard.

"We have a large team of over 20 coaches and helpers, most of which are part-time. As well as our main facility, we run 10 (one hour a week) satellite classes at some neighbouring towns."

The Challenge - Before LoveAdmin

Garioch Gymnastics Club found themselves struggling to find a way to keep up with the increased admin.

The team were using a basic management system that did not cater to how they invoiced events or classes. This meant they spent a lot of time chasing payments and separately having to manage the system.

Janine adds: "We still had to use paper forms to add children to our waiting lists and fill up classes, which were both time consuming and also risked losing information."

The Solution - After LoveAdmin

Key to the growth of Garioch Gymnastics Club was finding a software platform that would help to reduce admin, increase payment collections, and be scalable.

In October 2020, the club found LoveAdmin's gymnastics club management software. The LoveAdmin system has been built to provide gymnastics clubs with an easy way to manage members, collect payments, and most importantly, automate waiting lists.

With all information now in one, secure place, Garioch Gymnastics Club is able to spend more time doing what it does best: teaching gymnastics!

The Results

Since switching to LoveAdmin, Garioch Gymnastics Club has seen great results. Janine and her colleagues have managed to reduce their admin time by 40%.

Asked about their favourite features of the LoveAdmin software, Janine says: "We love how easy it is to invoice people for payment and how it automatically continues to ask for the payment without us even having to check. The ability to pre-authorise payment is great, and it is so much easier to do the audit trail and debt management now.

"We now have the ability to access the class register and contact details easily online, which has enabled us to reduce the paper trail by not having our award scheme and registers in paper anymore."

Janine also says they have seen improved communication with parents/carers, as they are able to see and manage their own accounts. "It has been much easier for potential new members to register interest in the club without a paper trail and allows us to maximise numbers in our class."

If, like Garioch Gymnastics Club, you'd like to automate your admin processes and save valuable time, get your FREE demo of LoveAdmin today.