Keeping membership and insurance records up to date is essential for any gymnastics club. For Richmondshire Thirsk Gymnastics Club, it was also one of the most time-consuming parts of running the club.
Before using Gymnastics Insurance in LoveAdmin, the team relied on manually pulling reports from British Gymnastics and cross-checking them against their own records.
With new members joining regularly, this wasn’t something they could ever fully get on top.
Uploading their insurance data into LoveAdmin quickly changed that.
Instead of working across systems and spreadsheets, everything became visible in one place. That included issues the team hadn’t fully seen before, from mismatched records to missing memberships.
“Firstly I was surprised how easy it was to do! I was surprised how many mismatched we had, showing the details on either BG or LoveAdmin were not correct or up to date. I was also concerned with how many had not renewed or purchased BG membership.”
Having that visibility meant they could act quickly, rather than constantly checking and rechecking.
With membership information alongside their existing records, day-to-day tasks became much simpler.
The team can now quickly see who is registered and insured, whether they’re looking at registers or reviewing contacts. Following up is just as straightforward, with the ability to notify members when their insurance has expired.
The result is fewer manual checks, fewer gaps, and more confidence in the data they’re working with.
That clarity is especially important when preparing for competitions, where British Gymnastics membership is compulsory.
“It’s so much easier when preparing for competitions, for example where BG membership is compulsory – it’s quick and easy to see who has current membership.”
Instead of last-minute checks, the team can confirm everything quickly and move forward with ease.
While membership and insurance were the starting point, the impact goes further. LoveAdmin supports the wider running of the club, from registers through to communication with parents.
For Richmondshire Thirsk Gymnastics Club, it’s not just about reducing admin. It’s about having a clearer, more reliable way to manage membership, and more time to focus on running the club.
“We would recommend this to other clubs. There are so many features of LoveAdmin we love. LoveAdmin makes day to day running of the club easy to manage, from the registers to easy ways to communicate planned messages, then also urgent unplanned situations like having to cancel class at short notice and being able to text parents. It’s a fantastic system which is constantly being updated and improved, just like the recent link with BG membership.”
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